Learn how to use the Trucking Calculator inside a OneCrew Estimate to calculate required trucks and trucking hours.
The Trucking Calculator can be used directly within a Project Estimate to calculate trucking needs for a service. It helps estimate the number of required trucks and the trucking hours per truck based on material inputs, default settings, and job-specific travel time.
The calculator provides a strong baseline, but users should still review the results against the actual job conditions and make manual adjustments when needed.
Scroll down to the Trucking line item. You should see a calculator icon next to the Units field. Click the calculator icon to open the Trucking Calculator window.
If the calculator icon is not visible, the Trucking Calculator may not be enabled in Settings > Estimates.
When the Trucking Calculator opens, several fields may be pre-filled based on your material inputs and default settings.
| Field | Purpose |
|---|---|
| Total Tonnage | Represents the total material quantity being moved. |
| Truck Capacity | Represents the amount each truck can carry. |
| Productivity Rate | Helps calculate how quickly material can be moved or placed. |
| Prep / Mobilization | Accounts for setup, preparation, or mobilization time. |
| Load Time | Accounts for the time required to load each truck. |
| Travel Time One-Way | Job-specific travel time entered by the user in minutes. |
Enter the Travel Time One-Way in minutes for the specific job. Use a reasonable estimate for the hauling route and expected traffic conditions.
The calculator automatically updates the Results section, showing:
Review the results against the actual job conditions before applying the calculation.
Review the results, then click Add. Confirm that the calculated number of trucks appears in the Trucks field and the hours per truck appear in the Units field.
You can manually change the Trucks and Units fields in the Estimate when job-specific conditions require a different final value than the calculator suggests.
Manual changes made directly to the Estimate do not update the saved Trucking Calculator calculation.
If you reopen the calculator, it will show the inputs and results from the last calculation, or the default values if the line has not been calculated before.
Use the calculator as a baseline, then review its suggestions against the specific job conditions and adjust the final Estimate values when necessary.
Confirm that the Trucking Calculator is enabled in Settings > Estimates.
Verify the Truck Capacity, Productivity Rate, Load Time, Prep / Mobilization, and one-way Travel Time values.
This is expected. The calculator stores its own saved inputs and results. Re-enter values in the calculator and recalculate when needed.