Learn how to create, organize, update, duplicate, and archive crews in OneCrew so jobs can be scheduled clearly and accurately.
Managing crews in OneCrew helps keep scheduling, job assignments, and operations organized. Crews can be created, color-coded, assigned members, duplicated, edited, and archived as team needs change.
By defining crews clearly, users can assign crews to jobs, track progress, and understand who is responsible for each scheduled Project or phase.
A clean and accurate crew list supports better resource allocation, clearer schedules, and more efficient Project execution.
You need the appropriate permissions to edit and manage crews. If you are unable to access or update crews, contact your administrator at onecrew@heartlandpavingpartners.com for help.
To begin managing crews, open the Crew Settings area from the main Settings menu.
From the main navigation menu on the left, click Settings.
In the Settings sub-menu, select Crews.
The Crews page displays existing crews, including crew name, color, members, and last updated date.
Adding new crews allows you to define distinct teams for different types of work, schedules, or Projects.
On the Crews page, click the Add Crew button in the top-right corner.
On the New Crew page, enter a descriptive name for the crew, such as Asphalt 3.
Under Color, select a color to visually distinguish the crew on schedules and reports.
In the Members field, select users from the dropdown list. Adding members is optional at this stage and can be completed later when editing the crew.
Click Save in the top-right corner. The new crew will appear in the crew list.
Color-coding crews provides a helpful visual cue on the schedule, making it easier to see which crew is assigned to each job.
If multiple crews have similar setups or members, duplicating an existing crew can save time.
On the Crews page, locate the crew you want to duplicate.
Click the three-dot menu icon on the far right of the crew’s row.
Select Duplicate from the dropdown menu. A copy of the selected crew will be created and added to the list.
Edit the duplicated crew right away to give it a unique name, color, or member list.
A duplicated crew may start with the same name or setup as the original. Update it immediately so it is easy to tell the crews apart.
As teams change, crews should be updated so scheduling and assignments remain accurate.
On the Crews page, find the crew you want to modify.
Click the three-dot menu icon on the far right of the crew’s row.
Select Edit from the dropdown menu.
Update the crew name, color, or members as needed.
Click Save once the crew information is correct.
Regularly review and update crew members to keep assignments and scheduling accurate.
If a crew is no longer active, archive it to keep the active crew list clean and current.
On the Crews page, find the crew you want to archive.
Click the three-dot menu icon on the far right of the crew’s row.
Select Archive from the dropdown menu.
When the confirmation dialog appears, click OK. The crew will be removed from the active crew list.
Only archive crews that are no longer active. Archiving removes the crew from the active crew list.
Ensure you have the necessary permissions to access and manage crew settings. If the option is missing, contact your system administrator.
Verify that the individual has been added as a user in the system first. Only active users can be assigned to crews.
Archiving removes a crew from the active list. If you need to recover an archived crew, check for an unarchive option or contact support for assistance.